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Minutes
Friends of the South Berwick Library
April 6, 2010, 6:30pm, South Berwick Medical Services In Attendance: Patti Mitchem, Kathy Landers, Cari Quater, Mamie Ney, Karen Benoit, Julie Parker, John Belliveau, Kim Willoughby Next Meeting: Tuesday, May 4thth, 6:30 PM, South Berwick Medical Services- Annual Meeting 6:30 pm: New Library “Windows” presentation by John Klossner
• Received $500 grant from the Greater Piscataqua Community Fund of the New Hampshire Charitable Foundation for “Windows” Project. John Klossner made the grant proposal. Celina Adams emailed John: We are happy to provide support that helps to knit communities together around important opportunities. I hope in particular that this show of support helps you to assemble the rest of the funding. I look forward to seeing the work when it is completed- let me know when the art is up!
• Aiming to spend about $1000 total. Donations of household paints will be accepted during the Book Sale. Looking for plywood donations (3’ x 6’ panels).
• Press Release should be done by May 1st. Need to set deadline for artists to submit panels. Would like them to be up by the Strawberry Festival.
• So far have 12 of 18 panels designed. Perhaps someone could do the Friends logo as a credit panel.
• Pictures of panels could be added to Friends website as a slideshow. Minutes: March- Motion to Accept Minutes by Karen, 2nd by Kim, All Approve.
President’s Report:
• Analuz Bachelder and Charlene Belliveau will coordinate our bake sales.
• Karen and Patti met to talk about possibilities for the job of vice-president. It turned into a broader discussion about contacting all (or many) Friends by phone. This would be done just before Public Meeting in May. Cari and Patti will meet to work out a “script” during the last week in April.
• Kim Willoughby is working on a Friends’ display for the Library, and a thank you note card for the new library campaign. Need get a few price quotes from local print shops, OR we can use our own paper and print our own as needed.
• By-law compliance and revision: Patti suggests that a committee look at this with regard to our capital campaign and whether we need a stronger set of by-laws. Need to find someone who is familiar with procedures involved in running a Capital Campaign.
• Annual Fund Drive mailer progressing. Uses of Fund money -will include in letter “starting a DVD collection” and a variation of “progressing toward New Library”.
• Portsmouth Herald column- Patti will email Amy with upcoming events/list ideas.
• Cynthia Gagnon is being honored as Citizen of the Year by South Berwick-Eliot Rotary. Treasurer’s Report:
• Year-to-Date Treasurer’s Report Filed. Library Director’s Report:
• We are one of the libraries in the state that has been tapped to receive new equipment that will nearly triple our Internet capacity. What it's going to require, among other things, is that we have a dedicated outlet and ground fault. That would cost between $200-$300. The project should begin within the next month or two, pending permission from JEM, which needs permission from Historic New England. Motion to allocate up to $400 for electrical work necessary to accommodate the equipment necessary to increase Internet capacity at the library made by Karen, 2nd by Kathy, All Approve.
• Mamie shared with us the Library’s 2009 Annual Report. New Library Report:
• In order for the town to accept the $200,000 toxics abatement grant from the EPA (and to satisfy the IRS since the town has a municipal bond on the property), the Friends need to assume temporary ownership of the Young St. property. There will be no expense to the Friends; the town can indemnify the organization and the individual directors. Motion for the Friends of the South Berwick Library to assume temporary ownership of the Young Street property for 99 days, pending completion of legal work to set up the transaction made by Karen, 2nd by Kathy, All Approve.
• Mamie will ask architects for a cost estimate to make a model of the new library. Kid’s Committee Report:
• Meeting April 8th at 6:30PM in Conference Room #2 at Town Hall to discuss Kids Day and Strawberry Festival. Library Without Walls:
• The Ocean Guy is presenting tonight, as well as today and tomorrow to the 4th grade classes.
Old Business:
• Ebay- John has an account set up, but needs help setting up Paypal because of paperwork required to establish a non-profit as the account holder. New Business:
• Strawberry Festival Committee grant application due June 30th. They do not support fundraising efforts, i.e. we need to make a specific request each year, rather than seek a commitment to a capital campaign. Perhaps ask for outdoor seating that can be re-located to new library- Picnic tables, Adirondack chairs…
• Volunteer Week (April 19-25)- Donate a book or DVD in their name. Julie will write thank you cards. Mamie will send list of names to Julie. Patti has donation form. Patti will print out book plates.
• Director’s Insurance- we should look into this as Capital Campaign progresses to keep us as individuals from being liable. Tabled:
• Mamie’s description of Friends’ role for January joint meeting with LAB:
o Raises funds to support library programs and goals
o Draws from the community
o Increases the understanding of, and support for, the library within the community
o Generates new ties with the local community
o Are we fulfilling these roles? What can we do better?
Meeting Adjourned at 8:30PM.
Respectfully Submitted, Cari Quater |
