February 2010 Minutes | Print |

Minutes
Friends of the South Berwick Library
February 2, 2010, 7:00 pm, South Berwick Medical Services

In Attendance: Patti Mitchem, Cynthia Gagnon, Kathy Landers, Cari Quater, Mamie Ney, Nora Irvine, Tim Benoit, Karen Benoit, Julie Parker, Charlene Belliveau, Kim Willoughby

Next Meeting: Tuesday, March 2nd, 6:30 PM, South Berwick Medical Services

Minutes: November- Motion to accept Minutes by Kathy, 2nd by Nora, All Approve.

President’s Report: 
• Maine Association of Non-Profits- Discussion of joining for $50 annual fee.  Motion to join Association by Karen, 2nd by Cynthia, All Approve.
• Yearly calendar- Deletions and additions as listed below:
      o March- Delete “Mr. Ocean” and “plus adult evening program”; April- Add “Mr. Ocean” and “Kids Comm.-Mtg.”; June- Delete “?” after “Kids Day June 5th”, Add “and Kids Comm.” after “Cynthia Gagnon”.  November- Add “Holiday Parade-Kids Comm.” December- Change to “Home for the Holidays- Kids Comm.”
      o Ask Molly to add a Google calendar to Friends website
• Stronger Organizational Structure:
      o Annual Mtg.- Tues, May 4th, 2010, 6:30 PM
      o Discussion of forming a Nominating Committee at March mtg. for new President and Vice President.  Discussion of outreaching to PTOs for recruitment.
      o Bake Sales need a coordinator for at least 2 yr. commitment.  Charlene agreed to make phone calls for baked goods.
      o Patti will work on revision of By-Laws.
      o Discussion of forming Finance Committee to work with treasurer to manage funds for Young St. property.  Need to find an accountant.  Tim will approach an Ocean Bank employee via South Berwick Networking.
      o Need 2 computer people- one to help set up database, another to add to Friends Website.  Cari will update Friends Facebook page.

Treasurer’s Report: Year-end report Filed.  Motion to accept Report by Cynthia, 2nd by Nora, All Approve.  Patti would like to expand on the Fund-Raising and Events-Special categories.

Library Director’s Report:
• Downloading Books- $500 initial fee to be paid by the Friends in 2009.  Bookkeeping transfer needs to be made.  $500 yearly fee now in the Town’s Library budget.
• Added a new Kid’s Group time.  Upcoming Let’s Talk About It series theme- Mysteries.
• The Library will be hosting a Cake Decorating contest at Kids’ Day.

New Library Report:
• Working with architects on plans.
• January mtg. of Friends combined with LAB to assign roles regarding new library.
• Received grant to fix asbestos, mold and water issues at Young St. property.

Kid’s Committee Report:
• Holiday Parade- Went well, with 9 total participants.  Plan to participate next year.
• Home for the Holidays- Went well, library consistently crowded with participants.  Plan to participate next year.
• Cari will email and schedule an April meeting with Committee to plan for Kids’ Day and Strawberry Festival.

Library Without Walls:
• Mr. Ocean visit is in early April, Cynthia will let us know exact dates.
• Evening Adult program discussed, but school felt the timing is off during conference week.

Old Business:
• Discussion of creating a library mascot, with input/contest from the school children.

New Business: None.

Meeting Adjourned at 8:30 pm

Respectfully Submitted, Cari Quater